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SUGGESTIONS IN REGARD TO PREPARING THE RECORD.
STATE OF NEW YORK. BUREAU OF MILITARY RECORD,
Albany, August 10th, 1865.
TO THE TOWN CLERK:
It is desirable that the following suggestions be particularly observed in preparing the record.
I. The MIDDLE name, if any, as well as the FIRST name of each Officer, Soldier or Seaman, should be written in full.
II. The PRESENT rank refers to rank now held in the service, or if out of service, to rank at the date of muster, or at the time of death, if deceased.
III. The Regiment and Company refer to the regiment and company which the party ENTERED at the time he was CREDITED to the QUOTA of YOUR TOWN.
IV. In giving amount of relief granted to family, the weekly or monthly rate, if so paid, or if paid by ?? Board, the gross sum may be given.
V. The given name of father and the MAIDEN name of mother are desired.
VI. The promotions, only so far as they may be known to you, are expected; but the more important facts, relating to service, to death and burial, (if deceased,) to being wounded, (if at any time wounded,) or, if taken prisoner, to that event, are required.
VII. The book should be paged by you after the fourth, which is already paged.
VIII. An Index is furnished at the end of the book, in which you are desired to write all the names ALPHABETICALLY, (two columns of names to a page, to save space,) of Officers, Soldiers, and Seamen, embraced in the ??.
The names and pages only are desired in the Index, thus: "Brown, Jeremiah, 5," On the last sheet of the book, before the Index, are blanks for the record of Officers and Seamen from your town. With a view to being clearly understood three examples of record are given on the second and third pages below.
That no individual shall be omitted from the list of volunteers from your town, it is desired that a separate page be devoted to those who, though living in your town, have enlisted and been credited elsewhere.
Respectfully yours,
Lockwood L. Doty
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